ABOUT THIS POSITION

Processes accounts payable including maintaining record of amounts owed, verifying invoices, computing discounts, coding expenses and preparing invoices for payment.

Preferred Education:

High School degree and completion of business/accounting classes.

Preferred Work Experience:

Demonstrated ability to operate office equipment including: ten-key calculators, typewriters, copy machines, fax machines, computer terminals or personal computers.

ESSENTIAL FUNCTIONS:

• Processes payments to suppliers in accordance with payment terms and approval process.  This includes verification of receipt, receipt quantity, price invoiced, confirming the transaction was properly approved, and data entry of the transactions.
• Responsible for processing invoices through the FastAP system.
• Verifies accuracy of checks to suppliers and mails remittances and checks to suppliers.
• Researches discrepancies or problems with suppliers and proposes corrective action.
• Prepares month-end accruals for unprocessed supplier invoices or receipts of goods or services.
• Processes payments to suppliers either by check, ACH, or wire transfers on a weekly basis.
• Sets up new suppliers and ensures we have appropriate documentation – W9’s, etc.

NON-ESSENTIAL FUNCTIONS:

• Provides assistance to accounts receivable, general ledger, cost accounting, or pricing/cost estimating as required.
• Other projects as assigned.

QUALIFICATIONS AND DESIRED SKILLS:

• Office equipment
• Computer skills
• Time management
• Communication skills
• Knowledge of accounting

PHYSICAL REQUIREMENTS:

• Data entry
• 80% of the time sitting
• Some bending/stooping
• Lifting less than 35lbs
• Climate controlled environment

WORK ELIGIBILITY

• Must be a U.S. Citizen or a permanent lawful resident of the U.S.